How come there’s so many project leaders who tend to have these huge meetings where everybody needs to participate and where there’s 700 topics in the agenda. No wonder the meetings are long, boring, and accomplish very little.
Here’s a simple secret: have only one objective for the meeting.
It might sound a bad idea, since there’s so much things that you need to accomplish. Well, I think it’s better to at least have one successful meeting -rather than a series of failures. If there’s so many things you need to accomplish, then the problem isn’t necessary the meeting. It’s something else. It’s something that lead your team to a situation where your meetings are huge, and accomplish very little or nothing. If that’s the situation, then taking a step towards to a method where meetings are simple and something is decided in an effective manner doesn’t sound so bad to me.
Give it a go. If it doesn’t work, then you can always revert back. Instead of creating agenda with loads of topics and many things to decide, have a meeting where there’s only one objective. After that objective is accomplished, the meeting is over. If you need to decide about technology tools, then have a meeting about that. Don’t even try to bring holidays, bonuses, gameplay design, business deals nor other ideas in the meeting.
Keep it short. Keep it simple.
Keep it focused.